The Labor Occupational Safety and Health Program (UCLA LOSH) is a sub-unit of UCLA's Institute for Research on Labor and Employment (IRLE). LOSH collaborates with workers, unions, community organizations, employers, academics, students, governmental representatives, and health professionals to improve health and safety conditions for workers in Southern California.
Under the supervision of the LOSH Finance and Administration Manager, the incumbent is responsible for providing finance and operations support, coordination/logistics, clerical and technical support and assistance for the COVID-19 Workplace Outreach Project (CWOP). They will work closely with Principal Investigator, project team and subrecipient/partners finance and program teams involved in the CWOP Initiative. The Finance and Program Specialist assists with setting up and monitoring subcontract accounts by preparing and collecting financial commitment forms, collecting and tracking quarterly invoices, and providing financial reports to supervisor and PI. They also provide general and specialized support to program staff and subcontracted organizations under this initiative. They are responsible for arrangement travel for LOSH personnel, assist with ordering supplies, and other administrative support.
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
Interpersonal skills to interact sensitively and to establish and maintain positive relationships with colleagues, students, community members, workers, and outside organization officials and staff from diverse social, cultural, and educational backgrounds.
Required
Ability to establish and maintain cooperative working relationships with staff, department representative, management, partners and organizations.
Required
Excellent skills in oral and written communication to convey information in a clear, concise way, synthesizing information and presenting it to others, including public presentations and ability to draft documents.
Required
Demonstrated ability to write and edit clear, precise, and grammatically correct letters, memos, flyers, reports, and articles.
Required
Ability to coordinate meetings and special events including making arrangements for speakers/participants, venues and catering, attendee management, budget oversight, on-site coordination, etc.
Required
Computer skills, including typing speed and accuracy, design, layout, and database skills adequate to produce reports, flyers, letters, articles, and databases.
Required
Working knowledge of PCs, and business software such as Word, Excel, Access, Outlook and other network programs.
Required
Ability to maintain strict confidentiality regarding sensitive issues.
Required
Ability to perform duties independently and with a great degree of accuracy, meeting established deadlines, working effectively under continual interruptions and heavy workload.
Required
Skill with developing and working within a budget; ability to work accurately with figures and detail to independently draft and evaluate costs.
Required
Fluent bilingual English/Spanish skills, including oral interpretation and written translation.
Preferred
Skill in diagnosing and troubleshooting problems, recommending or implementing solutions and following through to completion.
Required
Skill in performing work in accordance with established policies and procedures with attention to detail.
Required
Skill in working independently and following through on assignments with minimal direction and supervision.
Required
Skill in performing basic accounting transactions.
Required
Experience working in a fast-paced, educational and/or non-profit, client-service oriented environment.
Preferred
Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, pressure of deadlines and competing requirements.
Required
Familiarity with UCLA BruinBuy and Concur Travel systems.
Preferred
Demonstrated problem-solving skills.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-12-2023
External Posting Date:
